Overview
- Objectives of the Course:
- After this 2-day course, the trainees/participants will be
- Develop a deeper understanding of the elements that governs the process and delivery of effective and efficient project management
- Build techniques that will ensure a development of high-level capabilities in facing and intervening with the challenges that comes in a transition and changes through utilization of project management processes
- Apply learnings in the delivery of daily activities of participants to ensure positive outcomes and sustainable results
- Appreciate the importance of realistic management in securing success for every project and endeavor.
- After this 2-day course, the trainees/participants will be
- Specifics:
- Target Headcount: 5-10 (maximum of 25 pax)
- Total Daily Duration: 7 hours duration + 1-hour lunch
- Set-up: Classroom and Presentation Set-up
- Methodologies:
- Instructor Led Training
- Role Playing
- Risk Analysis Exercise
- Presentation of Output
- Hardware and Equipment Needed
- Projector
- Extra laptop for 2nd day presentation
- White Board with Writing Materials
- Writing Paraphernalia for Participants
- Sound System/Lapel Mic
- Big Building Blocks/Lego
- Chocolates and other token for activities
- Certificate of Achievement/Completion
Requirements
- An understanding of basic planning, change management, forecasting and project ideation.
- Experience with critical decision making, stakeholder management and resource management.
Audience
- Middle level executives who are new to project management and project initiation
- Young professionals who has a fair amount of project management and implementation in their assignement.
- Employees who will be incharge of project and product transition
Course Outline
- Day 1 – Structure of Project Management and How It Coincides with Changes of Delivery (8 AM to 4 PM)
| Activity | Description | Time |
| Settling Down and Preparation Formalities | Preparation of Material, Settling down of Participant, Refreshments | 8:00 AM – 8:30 AM |
| Module 1: Change in an Organization and How Project Management Can Ensure Success in Transition | A discussion on the concept of change, its processes and impact for both the organization and its people. It will also set the tone on the importance of adapting a transition mindset in improving traditional project management approach. | 8:30 AM – 9:30 AM |
| Activity 1: 6 Thinking Hats | An engaging activity that will highlight the dynamic of point of views and how will it impact change. | 9:30 AM – 10:00 AM |
| First Break: 10:00 AM to 10:15 AM | ||
| Module 2: Project Management Fundamentals Part 1 | Based on the concept of Project Management Body of Knowledge (PMBOK) discussion will focus on the following:The Project and Its Associated StructuresProject Management Fundamentals: The person, methods and Life CycleImportant Knowledge Area for Project Management | 10:15 AM to 11:30 AM |
| Activity 2: The Blind Guide | An activity that will showcase the analogy of how a change/project manager will be an essential guide in allowing the progress of change in an organization. | 11:30 AM – 11:45 AM |
| Synthesis Session | Summary and discussion on the importance of the previous session | 11:45 AM to 12:00 PM |
| Lunch 12:00 PM to 1:00 PM | ||
| Module 3: Project Management Fundamentals Part 2 | Based on the concept of Project Management Body of Knowledge (PMBOK) discussion will focus on the following:Building the Business Case and Starting the ProjectThe Project Charter and Sample PresentationStakeholder Identification and Coordination | 1:00 PM -3:00 PM |
| Activity 3: The Vision Storyboard | Basic application of planning through story boarding activities | 2:00 PM – 3:00 PM(30 Minutes Preparation, 30 Minutes delivery) |
| 2nd Break: 3:00 PM – 3:15 PM | ||
| Module 4: Project and Governance Planning | Based on the concept of Project Management Body of Knowledge (PMBOK) discussion will focus on the following:Project Planning Essentials: Work Breakdown, Timelining and Activity BreakdownThe Critical PathClient and Stakeholder CommunicationsCost Resource and Procurement | 3:00 PM – 3:45 PM |
| Final Synthesis and Assignment Delivery | Participant groups will be given one of the following guide items to structure a Project PlanProject CharterActivity Breakdown and Milestone TimelineResource, Quality and Procurement PlanningCritical Contact Listing and Communication Protocol | 3:45 PM to 4:00 PM |
Day 2 – Presentation of Project and Governance Plan (8:00 AM to 4:00 PM); all breaks except for lunch will be a working break.
| Activity | Description | Time |
| Settling Down and Preparation | Revisiting of rules of delivery20-30 minutes delivery/per group15 minutes critique and feedback for the participantPreparation of Materials:HandoutsLoading of Presentation to Presentation LaptopRandom identification of delivery order | 8:00 AM – 8:30 AM |
| Delivery of Activity Coursework and Discussion | 8:30 AM – 11:15 AM | |
| Recap of Best Practice and Identified Challenges | 11:15 AM – 12:00 PM | |
| 12:00 PM to 1:00 PM – Lunch | ||
| Module 5: Project Implementation and Closure | Based on the concept of Project Management Body of Knowledge (PMBOK) discussion will focus on the following:Validation and Verification of Deliverable CompletionRisk Register and Its ImportanceDynamic Change Log and Issues RegisterGovernance and Performance Monitoring and ReportingProject Completion Reporting and Achievement Milestone Presentation | 1:00 PM to 3:30 PM |
| Closing activities and awarding of best performers | Summary of best practices observedDiscussion of Opportunities and Possible SolutionOpen Forum and Closure of event | 3:30 PM Onwards |